Everything in one platform

Built for how Ghanaian teams actually work.

From the first day of onboarding to the last day of employment, with the controls your finance team expects.

Clear payroll statements

Every payslip reads in order: basic salary, employee SSF, taxable earnings, PAYE, net income, then allowances and approved claims to the final take-home pay. Printable, and the same figures on the web and in the app.

Finance review and approval

Finance and Finance Manager roles. A payroll run is reviewed, then approved by a different person, against the exact payslips that were reviewed. Nothing is paid by approving.

Assets and equipment

Register laptops, phones, vehicles, keys and tools. Assign several items at once, record the handover, track maintenance, and recover everything when someone leaves.

Clock in your way

The web and the app, GPS work areas, QR codes, and fingerprint or face-recognition terminals, all in one attendance record, with refused attempts kept for HR to review.

Overtime and day-pay rules

Only approved overtime is paid, at the multipliers you set. Salaried staff are never docked for attendance, and the day-pay rule is yours to define.

Noticeboard

Publish announcements to the whole organisation, a department or a team, delivered in the app and by email.

Onboarding

Start new joiners from a template with tasks for HR, managers and the employee, due dates, and an overdue view.

Leave and attendance

Leave types, entitlements and approvals, shifts and schedules, timesheets and corrections.

Expenses and loans

Claims with receipts, approvals and reimbursement, and staff loans with repayment tracking.

Payment tracking

Record that payroll payments were initiated and confirmed by different people, with partial and failed payments kept honest.

Statutory filing support

Prepare and validate the files GRA and SSNIT expect, with a filing history. You review and submit them yourself.

Mobile app for everyone

Clock in, request leave, read payslips, see and acknowledge your equipment, and read the noticeboard.

Attendance

Clock in every way your team works.

Choose the methods that suit each organisation. Every method feeds one attendance record, with the same rules, the same audit trail and a clear reason when a clock-in is refused.

A fingerprint attendance terminal with keypad and screen mounted beside a glass door — Fingerprint terminals

A phone showing a clock-in QR code held up to a wall-mounted scanner — QR code scanners

A woman's face being scanned with red laser lines for facial recognition — Face-recognition terminals

Web and mobile app

Clock in, take breaks and clock out from the browser or the HR Ghana app.

GPS work areas

The server checks the phone's position against your work-area boundary. Exact coordinates are not kept, only whether the check passed.

QR code and scanner

The employee shows a short-lived, single-use QR code in the app and a registered scanner reads it.

Fingerprint terminals

A terminal matches the fingerprint and sends HR Ghana the result: who, in or out, and when.

Face-recognition terminals

Same secure result for face-recognition readers. HR Ghana never receives or stores face images.

HR-approved corrections

Forgot to clock out? A correction is requested, approved by HR and kept in the audit trail.

Fingerprint and face-recognition terminals are connected on request. Each organisation is reviewed and approved before they are switched on, matching stays on the terminal, and compatibility depends on your terminal being able to send results securely over the internet. Images are illustrative.

Ask about your terminals

See it working

A look inside HR Ghana.

Real screens from the running product, with sample data.

HR Ghana dashboard with workforce, attendance, leave and payroll figures and interactive charts

Review before you approve

HR Ghana payroll run review showing totals, warnings and a searchable payslip list

Every asset, every handover

HR Ghana asset register with status, holder and return dates

Statutory compliance

Compliance without the spreadsheet work.

GRA and SSNIT filing are the two things every Ghanaian employer has to get right. HR Ghana calculates them from your real payroll data, validates them, and keeps a full filing history.

GRAPAYE filingSSNITPension contributions

Calculate PAYE and SSNIT from real payroll figures
Validate the information before you rely on it
Generate compliant filing files
Download and keep a filing history

Generates and validates the files GRA and SSNIT expect — it doesn't submit to government systems on your behalf.

Every calculation is reproducible against the exact statutory rules in effect for that pay period, even after the rules change later.

Payroll

Payroll that works for Ghanaian businesses.

Calculate payroll, apply the right statutory deductions, and move through review and approval before anyone gets paid.

Automatic statutory deductions, shown step by step on every payslip
Review by Finance, then approval by a different person
Approved claims and allowances added to the final take-home pay
Payslips released to employees only after payroll is finalised

An HR Ghana payslip on the company letterhead, from basic salary to take-home pay with employer contributions shown separately

People

One place for your people.

Employee records, organisation structure, onboarding, company assets and self-service access, kept up to date and visible only to the people who need them.

Employee records and documents
Onboarding checklists and company equipment
Organisation structure
Manager and employee self-service
Role-based access

HR Ghana employee list with names, job titles and status

HR on the go

HR that goes where your people go.

A real, dedicated mobile app: clock in, request leave, check payslips and acknowledge your equipment from anywhere. The screens below are the actual app, not a mockup.